County Clerk & Recorder

Clerk & Recorders Office

512 East Main Street

Cut Bank, MT  59427

(406)873-3609

 The staff of the Clerk and Recorders office, issue Birth Certificates, Death Certificates, and DD 214’s.  Any one of our employees in the office can issue a certified copy of these three certificates.  

Clerk & Recorder/ Elections Administrator

Glenda M. Hall

(406)873-3605

Deputy Claims Clerk

(406)873-3608

Chief Deputy Elections Administrator

(406)873-3607

Deputy Payroll Clerk

Carolyn Popelka

(406)873-3611

Deputy Recording Clerk

Don Wilson

(406)873-3610

 Glacier County 2015-2016 Closeout

Birth Certificate (Request Form)

$5.00 per certified copy

Who can get them?

If the registrant is 14 years or older, registrants spouse, children (with proof of relationship), parents, grandparents (with proof of relationship), a caretaker relative, guardian, an authorized representative, or those who provide documentation showing it is needed for determination or protection of the individuals personal or property rights.  Proof of relationship, guardianship, caretaker relative, or authorization is required to obtain a certified copy of the Birth Record.

The mail in application for a Birth Certificate

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If the registrant gives the person written permission, with the name of the person who he/she is allowing to pick it up. With the registrant’s pertinent information and the registrant’s copy of his/her photo ID with the signature

Death Certificate (Request Form)

$15.00 for the 1st certified copy  and  $6.00 for each additional certified copy, $.50 for informational copy

Who can get them?

Anyone with the general knowledge of the person who had passed on and the date of death, they should have their photo ID as well.

The mail in application for a Death Certificate

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DD 214 (Request Form)

To get a replacement copy call the VA Regional office 1-800-827-1000, then come to Glacier County Courthouse and have it recorded.

DD214 request form

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Realty Transfer Certificate

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A Standard Recorded Document is $7.00 per page

Non-Standard is $7.00 per page plus $10.00 per document

DOCUMENT STANDARDS 7-4-2636 MCA- new law takes effect 10-1-2011

All documents that are acknowledged as having been executed prior to 4-28-07 are accepted for recording as a standard document. The fee will be $7.00 per page.

Unless accompanied by the fee required in 7-4-2637(2), all documents submitted for recording must meet the following requirements:

1.  Margin requirements are:  3” at top of 1st page, at least 1” at top of all subsequent pages, 1” at bottom of each page, at least ½” on sides of each page.   If an insignificant portion of the signature (such as the “tail-end” of the last letter) is in the margin the document will be standard.  If a portion of the signature in the margin is a designation such as: Sr., Jr., II, III, POA or Attorney-In-Fact; these designations will be considered significant and cause the document to be non-standard.

2.  Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the 1st page of each document which may be legibly printed in ink or typed.  The document is non-standard if no return address is included in the upper left-hand corner of the 1st page.  Documents will be returned to the address written on the document —  NO EXCEPTIONS!  If the submitter would like the document sent to an alternate address, they MUST write it on the document BEFORE recording.

3.  Except for page numbers or other administrative information or designations all margins must be clear of all markings.  The document standards committee has determined that other designations may be:
a. form numbers
b. form names
c. last date form updated
d. fax transmittal information
e. tribal information
f.  Initials
g. Barcodes
h. order numbers
i. name of lending institution

4.  The document must be legibly printed or typed in blue or black ink on white paper that is either 8 ½ x  11” or 8 ½ x 14” in size.   Addresses of grantees must be in blue or black ink when legibly printed in.   A whole document legibly printed in blue or black ink, meeting all other document standards, is a standard document.  A whole document that is written in cursive is non-standard.

5. If a document conveys an interest in real property a legal description of the property must be provided.   Documents that convey an interest in real property may include, but is not limited to, the following:
a. deeds
b. contracts for deed
c. reconveyances
d. deeds of trust/trust indentures/mortgages
e. easements
f. declarations of homestead
g. any document requiring an RTC

A street address is not a legal description of the property, nor is a deed reference.  The full metes and bounds description; subdivision with lot number or certificate of survey number must be included on the document.

Substitutions of Trustee do not need a legal description, just a reference to a previously recorded document.

6.  Provide the names of the parties to the conveyance on the 1st or 2nd page of any document with more than one page.

An acknowledgment by a notary is exempt from the color and margin requirements of this section. The notary seal must be legible.

An officially certified court or other government document, whether from an in-state or out-of-state office, is exempt from the provisions of this section.  Government documents include Department of Transportation documents and Declaration of Intent to Declare a Mobile Home real property.  These documents will always be considered standard.

A document which includes highlighting is a non-standard document.  Be sure to put in the note field of your program that the document contained highlights which may not show up on the scanned image and microfilm.

  • Military Discharge – no charge; can only be issued to service person or persons legally entitled thereto, upon proof of entitlement
  • UCC Lien filing – $7.00
  • UCC Continuation or Ammendment – $5.00
  • Termination of UCC lien filing – no charge
  • All other documents required to be filed – $5.00
  • Subdivision Plats – $10.00 or $.50 for each lot in the subdivision up to and including 100, then $.25 per lot in excess of 100
  • Certificates of Survey – $25.00 plus $.50 for each parcel
  • Certified copies of recorded or filed documents – $2.00 certification fee, plus copy fees
  • Copies of documents (not certified) – $.50 for the 1st page of each document and $.25 for each additional page
  • Certified copies of Death Certificates – $8.00
  • Informational copies of Death Certificates – $.50
  • Certified copies of Birth Certificates – $5.00
  • Informational copies of Birth Certificates over 30 years old – $.50