County Clerk & Recorder

 

 

 

 

 

 

 

 

 

 

 

 

 

The Clerk & Recorders office houses all of the recorded documents in the county (deeds, mortgages, birth/death certificates, DD214’s, etc.).

Clerk & Recorders Office
512 East Main Street
Cut Bank, MT 59427

Clerk & Recorder/Elections Administrator
Glenda M. Hall
406.873.3609
406.873.3613 Fax
Elections Bureau

Deputy Recording Clerk
Loretta Torgerson
406.873.3610

Deputy Assistant Elections Administrator
Diane L. Proefrock
406.873.3607

Deputy Claims Clerk
Mandi Kennerly
406.873.3608

Deputy Payroll Clerk
Mary Ann Boggs
406.873.3611

Deputy Commission Administrative Assistant
Nikki Lako
406.873.3604

Elections Assistant
Micah Hall
406.873.3634

The staff of the Clerk and Recorders office, issue Birth Certificates, Death Certificates, and DD 214's. Any one of our employee's in the office can issue a certified copy of the three items below.  (Birth Cert. Death Cert. DD 214's, click on it and it will link you to the request form that you need.)

Birth Certificate (Request Form)

 $5.00 per certified copy

 Who can get them?

If the registrant is 14 years or older, registrant's spouse, children (with proof of relationship), parents, grandparents (with proof of relationship), a caretaker relative, guardian, an authorized representative, or those who provide documentation showing it is needed for determination or protection of the individuals personal or property rights. Proof of relationship, guardianship, caretaker relative, or authorization is required to obtain a certify copy of the Birth Record.

            The mail in application for a Birth Certificate is available in Word Formate:

 If the registrant gives the person written permission, with the name of the person who his/her is allowing to pick it up with registrant's pertinent information and the registrant's copy of his/her photo ID with signature someone other than the registrant may pick it up. The intended person will also have to fill out a request form and present his photo ID, and pay the required fee.

Death Certificate (Request Form) 

$3.00 each certified copy and .50 for informational copy

Anyone with the general knowledge of the person who had passed on and the date of death, they should have their photo ID as well.

            The mail in application for a Death Certificate is available in Word Formate:

DD 214 (Request Form)

 To get a replacement copy calls the VA Regional Office at 1800-827-1000, then come to the Glacier County Courthouse and have it recorded.

            The mail in application for a DD 214 is available in Word Format:

       Loretta Torgerson is our main Recording clerk if you have questions please feel free to contact her at 406-873-3610. (Name and number at the top of page)

Realty Transfer Certificate

Definition Of A Standard Document

Standard Recorded Document is $7.00 dollars per page 
Non-Standard is $7.00 per page plus $10.00 per document  

DOCUMENT  STANDARDS 7-4-2636 MCA- new law takes effect 10-1-2011

All documents  that are acknowledged as having been executed prior to 4-28-07 are accepted for recording as a
standard document.  The fee will be $7.00 per page..

 Unless accompanied by the fee required in 7-4-2637(2), all documents submitted for recording must meet the following requirements:

 1. Margin requirements  are: 3" at top of 1st page, at least 1" at top of all subsequent pages, 1" at bottom of each page, at least 1/2" on sides of each page. If an insignificant portion of the signature (such as the "tail-end" of the last letter) is in the margin the document will be standard. If a portion of the signature in the margin is a designation such as: Sr., Jr., II, Ill, POA or Attorney-In-Fact; these designations will be considered significant and cause the document to be non-standard.

2. Include the name  and mailing address of the person to whom the document is to be returned in the margin in the upper  left-hand corner of the 1st page of each document which may be legibly printed in ink or typed.  The document is non-standard if no return address is included in the upper left-hand corner of the 1st page.  Documents will be returned to the address written on the document---  NO EXCEPTIONS! If the submitter would like  the document sent to an alternate address, they MUST write  it on the document BEFORE recording.

3. Except for page numbers or other  administrative information or designations all margins must  be clear  of all markings.  The document standards committee has determined that other designations may be:

 a.   form numbers
b.   form names
c.     last date form updated
d.    fax transmittal information
e.    tribal information
f.      Initials
g.     barcodes
h.    order numbers
i.      name of lending institution

4. The document must be legibly printed or typed in blue or black  ink on white paper that is either 8 '1/2 x 11" or 8 '1/2 x 14" in size. Addresses of grantees must be in blue  or black  ink when  legibly printed in. A whole document legibly printed in blue  or black ink, meeting all other  document standards, is a standard document. A whole document that is written in cursive is non­standard.

5. If a document conveys an interest in real property a legal description of the property must be provided. Documents  that convey an interest in real property may include, but is not limited to, the following:

a.  deeds
b.  contracts for deed
c.  reconveyances
d.  deeds of trust/trust indentures/mortgages
e.  easements
f.  declarations  of homestead
g.  any document requiring  an RTC

A street address is not a legal description of the property, nor is a deed reference.  The full metes and bounds description; subdivision with lot number or certificate of survey number must be included on the document.

Substitutions of Trustee do not need a legal description, just a reference to a previously recorded  document.

6. Provide the names of the parties to the conveyance on the 1st or 2nd page of any document with more than one page.

An acknowledgment by a notary  is exempt from the color and margin  requirements of this section.  The notary seal must be legible.

An officially certified court  or other government document, whether from an in-state  or out-of-state office, is exempt from the provisions of this section. Government documents include Department of Transportation documents and Declaration of Intent to Declare a Mobile Home real property. These documents will always be considered standard.

A document which includes highlighting is a non-standard document. Be sure to put in the note field of your program that the document contained highlights which may not show up on the scanned image and microfilm.

History: En. Sec. 1, Ch. 571, L. 2003.

  • Military Discharge - no charge; can only be issued to service person or persons legally entitled thereto, upon proof of entitlement
  • UCC lien filing - $7.00
  • UCC continuation or amendment - $5.00
  • Termination of UCC lien filing - no charge
  • All other documents required to be filed - $5.00
  • Subdivision Plats - $5.00 or .50 for each lot in the subdivision up to and including 100, then $.25 per lot for each lot in excess of 100
  • Certificates of Survey - $5.00 plus $.50 for each parcel
  • Certified copies of recorded or filed documents - $2.00 certification fee plus copy fees
  • Copies of documents (not certified) - $.50 for the first page of each document and then .25 for the once after
  • Certified copies of Death Certificates - $3.00
  • Informational copy of Death Certificates - $.50
  • Certified copies of Birth Certificates - $5.00
  • Informational copy of Birth Certificates over 30 years old - $.50

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